Clients see progress, not chaos.
FlowBoard is project and sprint management for teams that deliver work for clients. A fast board for your team, and a calm portal for the people you work for.
BoardSprint 14 · 6 days left
Backlog 4
FB-151
Footer links and legal pages
WebR
FB-149
Image compression pass
PerfT
In progress 3
FB-144
Checkout flow, mobile
5 ptsA
FB-147
Payment provider setup
Blocked by FB-139J
Review 2
FB-142
Homepage hero, v3
Client reviewM
Done 9
FB-139
Logo lockups
ApprovedM
FB-136
Sitemap sign-off
DoneR
Sprint 14 · 21 Oct – 1 Nov
Goal: launch checkoutCapacity38 of 42 h planned
Remaining21 pts
CeremoniesReview FriRetro Fri
At riskFB-147 blocked
My week31.5 h billable · 4 h non-billable
| Task | Mon | Tue | Wed | Billable |
|---|---|---|---|---|
| FB-144 Checkout flow | 3.0 | 4.5 | 2.0 | |
| FB-142 Homepage hero | 2.0 | 1.5 | 3.0 | |
| FB-147 Payment setup | 1.0 | — | 2.0 | |
| Team stand-ups | 0.5 | 0.5 | 0.5 |
Homepage hero, v3Awaiting client
HARBOUR & CO. · HOMEMade by the sea.
Design lead
Approved Tue · Ana
Approved Tue · Ana
Account lead
Approved Wed · Ravi
Approved Wed · Ravi
Client · Mara at Harbour & Co.
Sent Wed 16:40, reminder tomorrow
Sent Wed 16:40, reminder tomorrow
ApproveRequest changes
Client portal · Harbour & Co.
Website rebuild
On trackWebsite rebuild
DiscoveryDone · 2 Sep
DesignDone · 10 Oct
BuildIn progress · 14 Nov
LaunchPlanned · 28 Nov
Waiting for you
Homepage hero, v3Approve
Documents
Sitemap.pdfSigned off
Brand guidelines.pdfShared 12 Oct
One project, two views. Your team works in a fast board with sprints, time and capacity. Your client sees milestones, documents and the one thing waiting for their approval. Nothing more.
01
One source of truth
Tasks, sprints, time and approvals live in the same project. No second spreadsheet for the client.
02
Two views of the same work
Choose which milestones and documents the client sees. Everything else stays inside the team.
03
Every change on record
Role changes, workflow edits and approvals are logged, so "who said yes?" always has an answer.
Plan
Every project, one honest list.
The project portfolio shows what's active, delayed or archived, with a health signal you can trust. New projects start from templates, and the calendar keeps every deadline visible.
Active · 6Delayed · 1Archived · 14
New from template| Project | Health | Progress |
|---|---|---|
| Website rebuild | On track | |
| Brand refresh | On track | |
| App onboarding | Delayed | |
| Quarterly campaign | Starting |
Project templates
Reusable milestones and checklists, so every project starts the same good way.
Discovery workshop
Sitemap sign-off
Design review with client
Launch checklist
Calendar
Deadlines, sprint ceremonies and release milestones on one calendar.
MonTueWedThuFriSatSun
27Planning
28
29Copy due
30Guidelines
31Review
1
2
3
4Usability
5
6
7Release 2.1
8
9
Sprints
Sprints that end on time.
Prioritise the backlog, plan against real capacity, then watch the burndown update from every task change.
BacklogDrag into Sprint 15
| # | Issue | Estimate | Sprint |
|---|---|---|---|
| FB-152 | Order confirmation email | 3 | Sprint 15 |
| FB-153 | Saved addresses | 5 | Sprint 15 |
| FB-155 | Gift card field | 2 | Backlog |
| FB-158 | Dark mode for portal | 8 | Backlog |
Plan Sprint 15Goal: ship saved addresses
Dates4 Nov – 15 Nov · 2 weeks
Planned34 pts · 40 of 44 h capacity
TeamWeek 1Week 2LeaveLoad
AAna
16 h
18 h
—
85%
JJo22 h
12 h
Fri
104%
RRavi10 h
11 h
—
52%
Sprint 14 burndownFrom recorded task updates
Tasks
Everything about a task, in one place.
- Task detailAssignee, due date, estimate, priority, labels and attachments.
- DependenciesDownstream work stays blocked until the prerequisite is done.
- Recurring tasksWeekly and monthly tasks with assignment rules.
- CommentsThreaded discussion with mentions and files.
FB-147
Payment provider setup
AssigneeJJo
Due31 Oct
Estimate5 pts · 8 h
PriorityUrgent
LabelsCheckoutBackend
Blocked byFB-139 Merchant account approval
RepeatsMonthly key rotation · auto-assign to Jo
R
Ravi · 2 h
@Jo the merchant account came back. Keys are in the vault.
merchant-approval.pdfJ
Jo · 1 h
Unblocking now, test payments by Thursday.
Search
Find anything in two keystrokes.
Search tasks by owner, status, project, label and due date, across every project you can see.
⌕checkout⌘K
Owner: JoStatus: openProject: anyLabel: CheckoutDue: this week
FB-144Checkout flow, mobileIn progressFri
FB-147Payment provider setupBlockedThu
FB-152Order confirmation emailBacklogFri
Time and capacity
Every billable hour, counted. Nobody overbooked.
Log billable and non-billable time against tasks as you go. Capacity planning compares assigned effort with each person's availability, before it becomes a late night.
Person27 Oct3 Nov10 Nov17 Nov
AAna · Design
34 / 40
36 / 40
24 / 40
16 / 40
JJo · Dev44 / 40
32 / 40
30 / 40
20 / 40
RRavi · Lead21 / 30
18 / 30
9 / 30
Leave
TTom · Dev20 / 40
26 / 40
32 / 40
28 / 40
Log time · FB-144 Checkout flow2 h 30 mBillableLog
The client's side
What your client sees: progress, not chaos.
The client portal shows the milestones, documents and status you choose to share. Deliverables go through your internal leads first, then to the client for a clear yes.
Harbour & Co.
Website rebuild
On trackWebsite rebuild
DiscoveryDone
DesignDone
BuildUntil 14 Nov
Launch28 Nov
Sitemap.pdfSigned off
Brand guidelines.pdfShared 12 Oct
Status summary · OctoberExport PDF
HARBOUR & CO. · HOMEMade by the sea.
APPROVED
Approved · Mara, today
Approval workflow
Route deliverables to internal leads or straight to the client, and keep the decision on record.
Project reports
Export status summaries, completed work and blocked items, ready for the Monday call.
Notification rules
Due-date reminders and assignment alerts, so nothing waits silently.
Invite and roles
Invite the whole team, and the client. Everyone sees exactly enough.
OwnerInvite by email
| Can | Allowed |
|---|
Workspace and admin
Run the workspace without a spreadsheet.
Separate workspaces per organisation, sensible defaults, and a record of every significant change.
Organisation workspaces with their own member directory and billing owner.
Project defaults, workspace preferences and data retention rules.
Project, role and workflow changes, with who and when.
User activity, operational queues and platform settings.
WorkspacesNew workspace
| Workspace | Members | Billing owner |
|---|---|---|
| Harbour Studio | 14 | Lachlan B. |
| Harbour Studio · Clients | 9 | Lachlan B. |
| Harbour Labs | 5 | Ana M. |
Settings
Default workflowBacklog → In progress → Review → Done
Default sprint length2 weeks
Clients can comment on approvals
Keep archived projects24 months
Delete closed tasks' attachments
Audit logLast 24 hours
16:40Ravi sent Homepage hero v3 to client approvalApproval
14:12Ana changed Mara's role to ClientRole
11:05Lachlan added a QA state to the workflowWorkflow
09:30Jo archived Spring campaignProject
Admin dashboardPlatform settings
Active users today23
Pending invites3
Deletion requests1
Operational queue
Approvals waiting over 2 days2
Tasks without an owner5
Mobile and web
Your account, on every device.
01Brand identity
FlowBoard's own app icons, splash screens and interface styling.
02Secure sign-in
Sign-in, password reset and session management.
03Profile and preferences
Update your basic profile and how FlowBoard works for you.
04Notification preferences
Email and in-app reminders, on your terms.
05Account deletion
Request deletion and confirm it in a clear workflow.
FlowBoard
Welcome back
ana@harbour.studio
••••••••••
Forgot password?
Sign inSigned in on 2 devices · Manage
Built to ship
The work behind the work.
API validation
Every request is checked for permissions and valid input.
Clients read shared items onlyPASS
Contributors can't change rolesPASS
Estimates and dates validatedPASS
Cross-platform testing
Priority journeys on supported browsers and devices.
Invite → first taskiOS · Android · Web
Board drag and dropiOS · Android · Web
Client approvalWeb · mobile web
Release preparation
Environment configuration, deployment checklist and handover notes.
Environment configREADY
Deployment checklistREADY
Handover notesREADY
FAQ
Questions, answered.
What exactly does a client see?
Only what you share: selected milestones, documents and project status, plus anything waiting for their approval. Tasks, time and internal comments stay with the team.
Can a deliverable go to our lead before the client?
Yes. Approval workflows can route through internal leads first, then to the client. Each decision is recorded in the audit log.
How is the burndown calculated?
From recorded task updates: every change to an estimate or status updates the remaining work for the sprint.
Can we separate billable and non-billable time?
Yes. Every time entry is logged against a task and marked billable or non-billable.
Does it work on mobile?
Yes. The board, tasks, time logging and the client portal run on mobile and web. Workspace administration lives in the web admin.
Can we run more than one organisation?
Yes. Each workspace has its own member directory and billing owner.